Xero Accounting Software Review

Many reviews cite that Xero is a great accounting software for beginners and small businesses just starting to use accounting software providers. Xero named this tier for the type of businesses it best serves—growing ones. Small businesses that are beginning to grow and looking for more support from their accounting software provider will likely find the Xero Growing plan to be a good fit. Despite some criticism I have about Xero, I feel they are a strong billing and invoicing software. The customization capabilities is probably the best out of all online accounting software. It’s best to judge accounting software based on what you need it to do, rather than what it can be capable of doing. The purchase orders are converted into bills/invoices to be generated for the customers.

You can also scroll through Xero’s default chart of accounts and customize it as needed, or import an already existing chart of accounts. If you have a list of existing customers and suppliers, you can import that, too. When reconciling books, Xero suggests likely matches between accounting entries and financial transactions. For example, if you have an entry for an invoice of $1,000 and a recent $1,000 deposit in your bank account, it might suggest matching these two transactions. Push the „OK“ icon between the two to verify the match is correct. This may influence which products we review and write about , but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research.

  • In our rubric, we emphasized higher weights on project estimate assignment, labor cost assignment, and the recording of inventory used in projects.
  • It also has bank rules and cash-coding features to make the reconciliation process easier and faster.
  • If there’s any important information, you can only communicate it through the personalized email that comes with your invoice.
  • This can mean some small cost savings and extra simplicity if you have a small business.

Some introductory material teaches you about these functions, followed by links that take you to the pages where you can either practice using the sample data or start entering your own. One of the lowest priced accounting services for small businesses is Zoho Books, which has four pricing levels that go from free to $30 per organization per month. The first question that triggers the mind is whether Xero is an ideal option for small businesses, as it claims. Well, this is not new as every software vendor speaks high about their product. So, the experts at GoodFirms carried out a meticulously detailed analysis to evaluate this accounting software on different grounds. Xero also provides specialized solutions for large accounting firms in the US by creating a cloud-powered platform.

Next is an app for employees who need to submit reimbursable expenses. Several reports now offer filters that let you isolate the exact groupings of data that you want. There have been enhancements to many reports, and one exceptionally notable new one, the Blank Report, which is completely customizable using Xero’s layout editor. This kind of flexibility may be daunting to new users, but Xero offers good learning and help content.

When To Choose Xero

The long introduction may be off-putting to users who want to jump in and start working. Users are also not happy with the limited functionality and features of the Xero mobile application.

The dashboard is completely customizable, so users can choose to display only the information they’re interested in viewing. Reports can also be exported to Microsoft Excel for more extensive customization if desired.

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After reviewing Xero on various parameters, we can say Xero is a viable option for startups and small businesses, provided the company enhances its support system. Xero also serves as an inventory management system helping businesses to manage their stock levels professionally. The tool can also seamlessly integrate with other software enabling companies to digitize budgeting, financial planning, auditing, expenditure tracking, and accounts management. Xero accounting software has a wide expanse of accessible features, powerful mobile applications, and a competitive price tag.

While we strive to keep our reviews as unbiased as possible, we do receive affiliate compensation through some of our links. This can affect which services appear on our site and where we rank them.

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She began specializing in financial solutions in 1989, writing a newsletter for CPAs who were exploring the use of personal computers in their firms. Since then, she has contributed to numerous print and web-based publications, including Barron’s and Kiplinger’s Personal Finance Magazine. The third app, Xero Projects, lets you view existing projects and track tasks, time, estimated expenses, expenses, and locations. This app is designed for employees who don’t need access to all of Xero but who contribute to projects. Xero’s Dashboard displays account balances, with links to reconciliation screens, which have been revamped and simplified.

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Xero is an accounting software that’s best for small or medium businesses looking for a highly functional, user-friendly tool. Moreover, Xero gives you the ability to utilize their partnership with Gusto and manage your payroll through their automatic integration. Although you’ll have to pay for the Gusto payroll service separately, their partnership with Xero accounting gives you access to a two-month free trial. With over 700 tools available in the Xero App Marketplace, these integration options are a substantial benefit of Xero accounting software. There’s a reason that Xero accounting has grown so quickly and has become a top QuickBooks alternative—this platform has significant features to offer business owners.


The following table will give you a better overview of the pricing and different plans. Xero in the local community is an exclusive benefit or feature for the US customers, which allows them to get support from the country-wide teams quickly.

Next up is entering vendors and customers, though you can just wait until you have a pending transaction and enter the information at that time. The Contacts module lets you manage everyone including vendors, contractors, customers, and even employees in one central location. You can create groups and smart lists within the module, making it easy to track customers who order regularly or who always pay late. You can create multiple invoices throughout the project or just one at the end. Track project performance throughout, as Xero allows you to see if the project is performing admirably or in danger of running over. You can manage your bank account information in the Accounting module, and it’s also where reports are run.

Xero Customer Service & Support

It’s possible to cancel your agreement with just a single month’s notice. Xero includes excellent importing, exporting, and conversion options, making it easy to share data to and from other third-party accounting applications. All of the features that Xero has listed on their website in including within these first three packages, however, there are some additional packages available for businesses that need a more heavy duty set up. Have savvy and easy-on-the-eyes financial reports with 24/7 premier-level customer support should you need a little help, and Goldman Sachs–level security to ensure your data stays under wraps.

Xero is a cloud-based online accounting platform designed for small businesses in various industries. Xero’s features are especially well suited for businesses that spend a lot of time tracking their money, inventory and assets. Xero saves you time by automating basic zero software review features, such as invoices and bank reconciliation. Xero’s Contacts feature allows easy management of both customer and supplier details, including a complete transaction history including invoices, bills, and more frequently purchased products and services.

Accountants aren’t familiar with the Xero software and have mostly worked with Quickbooks. However, if you plan to outsource the accounting job, you can look at the Xero’s database of accountants. Xero might be an expensive solution with limited options for invoice look-and-feel that restricts you from getting your own layout or design of the invoice. So being a small business owner, you might want to opt for the Growing Plan. Xero’s smart reconciliation feature makes the reconciliation procedure simple while matching the banking transactions with the ones you have entered in the software. It uses machine learning by making predictions for more precise matches with your frequent use. It includes the banking rules with the cash coding features for making reconciliation fast and effortless.

Xero has an impressive library of integrations and add-ons, which is especially helpful for a business growing and innovating. You can mix, match, and customize the way you use Xero to find the sweet spot for your business. The Early plan is a great option for brand new businesses, sole proprietorships, and self-employed individuals. If you grow beyond the limits of the Early plan, you can easily upgrade as your business scales. Preserve your accounting processes with our built-in software integrations.

Strengths And Weaknesses Of Xero Accounting Software

If you accept a lot of credit card payments, you’ll have to keep an eye on the processing charges. You can also use PayPal or include a custom URL if you want to be paid through other channels. The first one is through the ”+” on the right side of your toolbar. Through this button, you can create new invoices, bills, contacts and much more.

With Xero, you can connect bank accounts, accept payments online, send invoices directly to customers, keep financials up to date, track your company’s inventory, and more. If there’s something you need that Xero doesn’t directly offer, you will almost certainly find a third-party solution in Xero’s extensive Marketplace. Sales tax is easily managed in Xero, which supports additional or special tax rates. Customers, products, vendors and services can all be added on the fly, and Xero offers users the option to provide customers with a discount on any invoice. Recurring invoices can also be created in Xero, with a customer’s credit card charged automatically each month.

A cloud accounting tool is one of the most powerful contributors to the day-to-day running of a company. With a system like Xero or QuickBooks Online, you can enjoy a crystal-clear view of your accounting, maximize tax deductions, and even stay on top of projects and time tracking. Nevertheless, Wave does provide core bookkeeping and accounting features that allow you to automate your financial processes.

Xero’s report settings are useful and have more customization than QuickBooks Online and FreshBooks. Some reports also let you pick which columns you’d like to see and add filters to help you find the data you want. A minor flaw in Xero’s invoicing is that you can’t add a note to your customer in your invoice. If there’s any important information, you can only communicate it through the personalized email that comes with your invoice.

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